The way that we work today is changing rapidly. Do you and your colleagues rely solely on desktop PCs to perform their day-to-day tasks, or are laptops, smartphones and tablets an integrated part of work, remote and on-the-move?
More and more employees now work any time, any place. Whether they’re at the airport waiting for a flight, sitting on a train, or working in a coffee shop or home office, today’s workforce – often familiar with the convenience of public cloud offerings – expects the option of logging in remotely to access the shared files and data that forms the lifeblood of the modern enterprise.
Many companies have been quick to realise the value of offering greater flexibility to their workers. Allowing employees to work around family commitments, or to avoid the stress of the daily commute, are powerful motivating factors. The potential benefits are enormous: greater employee satisfaction, and an increase in productivity that could deliver crucial competitive advantage over your rivals.
Digital transformation made easy
If you’re embarked on the digital transformation journey and want to empower your teams with the option to work remotely, you face two major challenges. Firstly, fast, reliable access to your data for your mobile users is essential. And second, you must ensure the security of sensitive corporate data, as your users log in to your network from a mass of different devices and locations.
Luckily, it’s nowhere near as difficult as you might first think. Overcoming the first hurdle is simple, with enterprise file sync and share (EFSS) services. A stable EFSS platform will enable your users to save a file to a central on-premise or cloud-based storage repository, then access and share the same data via their mobile device or a remote desktop.
EFSS is one of the key Content Collaboration Platforms available today for transforming to the digital workplace – alongside tools for metadata classification, data retention, governance, policy enforcement and APIs for developers.
There are plenty of internet-based EFSS platforms on the market, and there’s much to commend many of them: they’re often fast and user-friendly. The downside, however, brings us back to the second adoption hurdle, as allowing employees to pick and choose EFSS solutions to suit them can lead to failure to comply with stringent data governance rules.
Should you worry about data security?
Some companies remain nervous about remote access and bring-your-own-device (BYOD) schemes. Their reasoning is sound enough, as far as it goes. If you allow your users to make the first move and use third-party file services to store, share and work on data on their own device, then before you know it you will end up with a ‘shadow IT’ infrastructure, and you could soon run into problems.In those circumstances, it doesn’t take much for unauthorised users to suddenly have access to sensitive corporate data. Or, hardware failure can quickly lead to data loss, and devices unknown to you can easily have a negative impact on your network bandwidth. In short, the creation of shadow IT can become a nightmare for your IT and Legal teams.
However, combining remote access with data security is far from impossible. The solution: make sure you take the lead and provide users with an Enterprise Content Collaboration Platform, managed and maintained by your IT team. Add in encryption and authentication protocols, and your data is secure at all times.
It’s a win-win scenario. You have full visibility over your network and can be confident that your data assets are fully protected. Meanwhile, your business users enjoy the ability to access and share data remotely, helping them to work more efficiently.
The golden ticket: Hitachi Content Platform Anywhere
This is precisely what Hitachi Content Platform (HCP), and its add-on Hitachi Content Platform Anywhere (HCP-AW), delivers. HCP integrates perfectly with HCP-AW to provide the foundation stone for an interconnected, digital workplace, enabling your employees to operate securely where they want, when they want. This helps them to work smarter, more collaboratively, and more productively.
It also adds a new dimension to cloud file services and can enable significant cost savings: when deployed together, the HCP portfolio offers up to 60 percent lower TCO compared to a public cloud infrastructure.
Users can deploy the web-enabled device of their choice – whether remote Windows, Android, Linux or iOS – to access the latest version of files stored at your in-house data centre, or take advantage of end-user restore functionality to access a previous version. HCP-AW also takes care of endpoint protection of mobile devices like laptops.
Alternatively, you can use HCP-AW to mobilise data stored in existing NAS or content management systems like MS SharePoint. The platform synchronises files across devices, and provides a link, protected by a unique access code each time that the file is shared, reducing the burden on your network and helping to ensure security.
As your users have the tools they need to access and share data remotely, there is no need for them to rely on public cloud services beyond your control, cutting the risk of shadow IT. And with full control of your data, ensuring compliance with company policies and regulations is much easier—you can even use HCP to analyse and monitor data usage within your company and generate reports to assist the work of your legal team.
To learn more about how Hitachi Content Platform and Hitachi Content Platform Anywhere can help to transform your business, just visit: https://www.hitachivantara.com/en-us/products/cloud-object-platform/content-platform.html